Portfolio Manager
Company Name:
University of Wisconsin Madison
Degree and area of specialization:
Bachelor''s degree with preference for degrees in the fields of information technology or business.
Minimum number of years and type of relevant work
Experience:
Minimum eight years'' relevant work experience with at least five years managing complex multi-unit processes and/or a large organization-wide or department-wide portfolio of applications. Experience in higher education or a large multi-unit organization is preferred.
Minimum five years full-time job-related experience managing projects within the IT domain, including estimating, task planning, scheduling, and change control.
Familiarity with educational and research-related software in higher education.
Demonstrated skills in effective business writing and interpersonal communication with a commitment to quality customer service.
Excellent organizational and collaborative problem-solving and decision-making skills.
Ability to work across organizational units in a team environment coupled with the ability to work independently.
Ability to adapt to and work with shifts in priorities and assignments.
Principal duties:
The Portfolio Manager will assist with the building and management of the newly formed UW-Madison campus Enterprise IT Decision Making (EITDM) process (see /) working closely with the Vice Provost/CIO and Chief of Staff for the CIO office. This position will oversee and help build the IT Decision Making process including coordinating decisions on IT projects - especially those related to the core teaching and research mission of the university, reducing duplication of projects and applications, creating team agendas, facilitating campus communications, maintaining the portfolio of IT related requests, documenting subsequent decisions and tracking milestones of approved projects.
The candidate will be an effective communicator; skilled at collaborating with academic units and constituencies across the university and efficient in managing a fast-paced and time sensitive process. The candidate will be responsible for intake of requests, prioritizing and categorizing requests and then routing them through the appropriate process. The candidate will also be expected to help with budget management of the CIO office operations, coordination of a strategic investment portfolio, and project metrics and measurements.
Ideal candidates will have demonstrated their ability to manage complex processes and project portfolios in higher education; as well as make process improvements with a focus on customer service. They will understand the complexities of working in a university environment on common goals and initiatives in a highly decentralized teaching and research environment and have excellent communication and organizational skills.
Principal Duties:
Assist campus requestors:
Serve as the contact point for the EITDM process.
Establish strong relationships with campus partners to develop trust in and understanding of the processes.
Educate requestors on the IT decision making process and the requirements for project proposal submission and evaluation.
Guide development of requests to ensure completeness, such as a business case, project scope, budget development, resourcing needs, etc.
Assign resources (business analysts, architects) to gather requirements and package requests.
Inform requestors on the status of requests and communicate decisions and next steps in the process if applicable.
Help Inform the decision making process:
Provide recommendations to the review committees (especially regarding organizational capacity and resources, dependencies, et al).
Maintain a portfolio of current local and enterprise campus systems, integrations, and projects.
Maintain a contact list of key resources that can be drawn upon (architects, business analysts, project managers, academic technologists, research specialists and others) as experts to support decisions.
Track current funding pool including burn rate, current balance, promised spending, etc.
Assist in the management of the overall decision making process including:
Intake and routing of requests through the process.
Manage the portfolio of requests, monitor status, manage progress, and ping and push the process as needed.
Review and refine requests for completeness
Gather metrics on the current portfolio of requests, status, submission and review times, etc.
Manage the post-process evaluation
Define and gather metrics regarding project success rates.
Define and gather metrics regarding the process.
Recommend and implement continuous improvements to the process.
Evaluate post-project deliverables against the business case and report findings.
Manage the communications regarding the EITDM process:
Manage a campus communications website and tracking system
Work collaboratively with others across campus who are advancing project management, business analysis, systems analysis, quality assurance, and performance metrics
Continually educate campus about the process and how/when to engage.
Other tasks or duties:
Participate in professional development activities including state, regional and national higher education associates.
Complete other projects as assigned.
A criminal background check will be conducted prior to hiring.
A period of evaluation will be required
TO ENSURE CONSIDERATION
Application must be received by: AUGUST 08, 2014
HOW TO APPLY:
Unless another application procedure has been specified above, please send resume and cover letter referring to Position Vacancy Listing #79985 to:
Bradley Molzahn
Phone
1210 W Dayton St
Fax: N/A
2118c Computer Sciences & Statistics
Email: bradley.
Madison, WI 53706-1613
Relay Access (WTRS): 7-1-1 (out-of-state: TTY , STS ) and above Phone number (See RELAY_SERVICE for further information. )
NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.
UW-Madison is required by law to request data from applicants for employment in order to monitor our recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.
UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.
PVL Number: 79985
Working Title: Portfolio Manager
Official title: SR INFO TECH STRAT CN(S40BN)
Employee Class: Academic Staff
Department(s): DOIT/POLICY&PLANNING
Full Time Salary Rate: Minimum $90,000 ANNUAL (12 months) Depending on Qualifications
Term: This is a renewable appointment.
Appointment percent: 100%
Anticipated begin date: SEPTEMBER 01, 2014
Number of Positions: 1Estimated Salary: $20 to $28 per hour based on qualifications.
University of Wisconsin Madison
Degree and area of specialization:
Bachelor''s degree with preference for degrees in the fields of information technology or business.
Minimum number of years and type of relevant work
Experience:
Minimum eight years'' relevant work experience with at least five years managing complex multi-unit processes and/or a large organization-wide or department-wide portfolio of applications. Experience in higher education or a large multi-unit organization is preferred.
Minimum five years full-time job-related experience managing projects within the IT domain, including estimating, task planning, scheduling, and change control.
Familiarity with educational and research-related software in higher education.
Demonstrated skills in effective business writing and interpersonal communication with a commitment to quality customer service.
Excellent organizational and collaborative problem-solving and decision-making skills.
Ability to work across organizational units in a team environment coupled with the ability to work independently.
Ability to adapt to and work with shifts in priorities and assignments.
Principal duties:
The Portfolio Manager will assist with the building and management of the newly formed UW-Madison campus Enterprise IT Decision Making (EITDM) process (see /) working closely with the Vice Provost/CIO and Chief of Staff for the CIO office. This position will oversee and help build the IT Decision Making process including coordinating decisions on IT projects - especially those related to the core teaching and research mission of the university, reducing duplication of projects and applications, creating team agendas, facilitating campus communications, maintaining the portfolio of IT related requests, documenting subsequent decisions and tracking milestones of approved projects.
The candidate will be an effective communicator; skilled at collaborating with academic units and constituencies across the university and efficient in managing a fast-paced and time sensitive process. The candidate will be responsible for intake of requests, prioritizing and categorizing requests and then routing them through the appropriate process. The candidate will also be expected to help with budget management of the CIO office operations, coordination of a strategic investment portfolio, and project metrics and measurements.
Ideal candidates will have demonstrated their ability to manage complex processes and project portfolios in higher education; as well as make process improvements with a focus on customer service. They will understand the complexities of working in a university environment on common goals and initiatives in a highly decentralized teaching and research environment and have excellent communication and organizational skills.
Principal Duties:
Assist campus requestors:
Serve as the contact point for the EITDM process.
Establish strong relationships with campus partners to develop trust in and understanding of the processes.
Educate requestors on the IT decision making process and the requirements for project proposal submission and evaluation.
Guide development of requests to ensure completeness, such as a business case, project scope, budget development, resourcing needs, etc.
Assign resources (business analysts, architects) to gather requirements and package requests.
Inform requestors on the status of requests and communicate decisions and next steps in the process if applicable.
Help Inform the decision making process:
Provide recommendations to the review committees (especially regarding organizational capacity and resources, dependencies, et al).
Maintain a portfolio of current local and enterprise campus systems, integrations, and projects.
Maintain a contact list of key resources that can be drawn upon (architects, business analysts, project managers, academic technologists, research specialists and others) as experts to support decisions.
Track current funding pool including burn rate, current balance, promised spending, etc.
Assist in the management of the overall decision making process including:
Intake and routing of requests through the process.
Manage the portfolio of requests, monitor status, manage progress, and ping and push the process as needed.
Review and refine requests for completeness
Gather metrics on the current portfolio of requests, status, submission and review times, etc.
Manage the post-process evaluation
Define and gather metrics regarding project success rates.
Define and gather metrics regarding the process.
Recommend and implement continuous improvements to the process.
Evaluate post-project deliverables against the business case and report findings.
Manage the communications regarding the EITDM process:
Manage a campus communications website and tracking system
Work collaboratively with others across campus who are advancing project management, business analysis, systems analysis, quality assurance, and performance metrics
Continually educate campus about the process and how/when to engage.
Other tasks or duties:
Participate in professional development activities including state, regional and national higher education associates.
Complete other projects as assigned.
A criminal background check will be conducted prior to hiring.
A period of evaluation will be required
TO ENSURE CONSIDERATION
Application must be received by: AUGUST 08, 2014
HOW TO APPLY:
Unless another application procedure has been specified above, please send resume and cover letter referring to Position Vacancy Listing #79985 to:
Bradley Molzahn
Phone
1210 W Dayton St
Fax: N/A
2118c Computer Sciences & Statistics
Email: bradley.
Madison, WI 53706-1613
Relay Access (WTRS): 7-1-1 (out-of-state: TTY , STS ) and above Phone number (See RELAY_SERVICE for further information. )
NOTE: Unless confidentiality is requested in writing, the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality. In the case where there are fewer than five finalists, the names of the five most qualified candidates must be released upon request.
UW-Madison is required by law to request data from applicants for employment in order to monitor our recruitment and selection practices. In order for us to meet this federal reporting requirement, please go to to fill out the Voluntary Self-Identification of Disability Form and the Applicant Self-Identification Form for Protected Veterans. Please reference the Position Vacancy Number when uploading your completed forms. Completing these forms is voluntary and your responses will be kept confidential and is not considered as part of the hiring criteria.
UW-Madison is an equal opportunity/affirmative action employer.
We promote excellence through diversity and encourage all qualified individuals to apply.
PVL Number: 79985
Working Title: Portfolio Manager
Official title: SR INFO TECH STRAT CN(S40BN)
Employee Class: Academic Staff
Department(s): DOIT/POLICY&PLANNING
Full Time Salary Rate: Minimum $90,000 ANNUAL (12 months) Depending on Qualifications
Term: This is a renewable appointment.
Appointment percent: 100%
Anticipated begin date: SEPTEMBER 01, 2014
Number of Positions: 1Estimated Salary: $20 to $28 per hour based on qualifications.
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